There are a lot of things that can go wrong with your construction projects—but by far, schedule, budget, and stakeholder engagement remain the top three ways a project can be mismanaged.
In fact, a recent study, as reported by Dodge Data & Analytics, notes that 93 percent of owners report exceeding the original schedule of their projects; 85 percent went over their budgets; and 44 percent were unable to effectively engage stakeholders and end users.
Granted, no two projects are exactly the same. However, it pays to be aware of project areas which require extra attention to avoid these all-too-common mistakes that lead to you mismanaging an important project.
Take a look at our list below:
1. Inability to set project objectives at the outset and informing responsibilities to team members
The importance of informing team members of their individual roles and responsibilities is critical to the success of a project. Lack of clarification can lead to confusion. And a team that doesn’t feel unified cannot work in cohesion to complete a project successfully.
To manage this, project managers should host a kickoff meeting with all key stakeholders and clearly define their roles. Set expectations to ensure that everyone establishes accountability and builds a sense of ownership for the project. Also, make sure everyone is consistently kept in the loop as the project progresses.
2. Not communicating with team members
Communication does not end after everyone has been briefed. Unfortunately, once a project is already underway, a lot of communication tends to fall by the wayside to make way for what are perceived to be more immediate concerns.
Up-to-date coordination and periodic project reviews are essential to ensure that the project moves forward, project timeline deadlines are being meant, and bottlenecks are addressed in real time.
3. Failure to manage resources
A big part of successful project management lies in effectively monitoring resources and managing schedules to achieve operational efficiency. Your inability to track everything—your team, your tools, your permits, your documents etc.—can lead to missed deadlines.
Keeping everything centralized and ensuring that critical details are accessible and transparent can greatly reduce the possibility of errors, rework, or missing major project deadlines.
4. Inaccessible important data and documents to team members
Until all essential aspects of a particular project are made accessible to the stakeholders and employees involved, you may experience a constant and tedious back and forth when it comes to communications and paperwork. This can cause unnecessary delays and bottlenecks in operations.
Ensuring that you have the ability to facilitate collaboration, communication, and document access anytime, anywhere is critical to managing this.
5. Not implementing construction management tools
When you’re doing everything manually—filing, tracking, monitoring, coordination—you become prone to errors and mistakes.
Construction Management Software (CMS) not only keeps everything centralized, but it also provides a level of transparency that helps keep projects on track. It’s important to know what everyone’s responsibilities are and how they are progressing to address potential problems even before they arise. You minimize the back and forth between team members with regards to decision making, saving time, and improving efficiency. Additionally, a reliable CMS helps facilitate easy collaboration between stakeholders—from employees to suppliers—to ensure everyone is up to speed and is provided accurate updates on the status of the project.
Using a reliable CMS to automate project tasks can help you manage a lot of the tedious, but no less important, elements of managing a project. If you’ve tried using a CMS to manage your projects, tell us all about it below.
If you want to see how our platform can help your construction business operations, contact PASKR today!