If you had to sum up the benefits of construction management software (CMS) into three main points, what would you include?
It’s a known fact that CMS offers a lot of advantages to businesses. If you’re pitching to managers about what it can do for their company, it would be ideal to have more than a few minutes to go into everything.
However, realistically speaking, this isn’t always the case. Not only are managers busy, but it’s also very unlikely that they would be able to fully grasp the potential of CMS in the first meeting — unless its benefits are explained in the most straightforward way. This means elaborating on its benefits as it relates to improving operational efficiencies of the business.
That said, the points below sum up the biggest benefits of CMS for businesses:
1. Standardizes processes and operations
Establishing a standard for different construction processes can maximize operational efficiency within an organization. With a CMS in place, companies can streamline the different steps needed for them to ensure seamless project execution.
Being able to standardize typical project management forms such as submittals, RFIs, transmittals, change requests, scheduling, and equipment monitoring can yield better productivity and output. It also makes it easier to implement process improvements down the line; and makes it easier to onboard new employees.
When everything is done manually, ensuring that processes are followed requires a lot of personal monitoring, which can be tedious and time-consuming. However, when you’re using a CMS, the learning curve is not only minimized, but you are also able to immediately reap the rewards.
2. Provides efficient document tracking and control
One of the more challenging aspects of construction also tends to get overlooked. Document management may seem like an innocuous aspect of business management, but without one in place, your company is likely to suffer from significant productivity loss.
There’s no denying that construction companies have to handle massive amounts of paperwork. If you’re still using spreadsheets for accounting, a different software for schedules and monitoring, manual filing systems for critical documents (e.g., contracts and permits), you’re more than likely to spend a lot of time sifting through paperwork instead of getting actual productive work done.
CMS helps address this with an efficient document management system. Your documents can be systematically filed and tracked using a central platform, while providing different stakeholders access to it anytime, anywhere.
3. Gives better control over cost and budget
No matter how big a given budget is for a particular project, cost-efficiency is still important. CMS can provide real-time cost and budget data that allows you to make informed, and ultimately, profitable decisions with regards to your project.
CMS can keep track of budgets more efficiently, ensure transparency, and provides insight and assessment so project heads can avoid going over budget.
Traditional spreadsheets, manual word-processing, and physical filing may be the familiar and therefore, the comfortable approach most businesses opt for. However, it can be tedious and time-consuming. At the end of the day, you should be taking advantage of tools designed to give you the fastest, most efficient, and cost-effective way to achieve common construction objectives.
The three valuable points above summarize the benefits of CMS succinctly. If you would like to see how CMS can streamline your current operations, contact us today.