Collaboration is a strong factor driving productivity in any office. In fact, a study conducted by Stanford found that even just the perception of working collectively on any given task can significantly boost performance. The study saw a 64 percent spike in consistency, in terms of sticking to tasks at hand as opposed to employees who worked alone. The study also shows higher engagement, lower fatigue levels, and overall improvement in success rate.
Quite simply, ensuring that individual employees feel part of a team is an effective way to motivate and achieve optimum efficiency. In construction, however, where there are so many moving parts involved, ensuring collaboration can be tricky. Not all team members work under the same roof. It’s not uncommon for a company to have an in-house administrative staff, construction site teams, mobile employees, and remote colleagues and partners.
To address this, here are 5 ways you can ensure quality collaboration in your organization:
1. Make an effort to communicate consistently
Communication is central to collaboration and teamwork. Great teams — ones that are open and transparent — communicate well and often. They create an environment that encourages people to air their concerns, share their ideas, and empower them to ask questions.
2. Make sure your employees have your ear
Keep in mind that communication is a two-way street. Inasmuch as you’re open to making sure your employees’ voices are heard, you also want to guarantee someone’s actually listening.
3. Clarify communication boundaries
While open communication is encouraged, at the end of the day, you’re still trying to balance candidness and professionalism. Establish clear channels of communication and collaboration that’s appropriate for all the members of your team. Consider factors such as what tools and platforms should be used; or if it’s appropriate to reach out to teams (and expect a reply) during non-work hours. This ensures everyone is on the same page when it comes to professional communication and could even prevent burnout.
4. Think about how you’re communicating, and adapt
There are numerous ways to reach out to team members in the modern age. Smartphones are now integral to communication, giving you the option to call or text, in addition to email and instant message. Try to determine the most suitable tools you require. For example, if you have an urgent message to relay, perhaps a call may be more appropriate versus an email. This way, you know the recipient immediately receives the message.
5. Take advantage of available collaboration tools
Construction depends on the efficiency of so many departments and individuals that multiple texts and email threads, or even phone calls, just won’t cut it anymore. You need a platform such as a construction management software (CMS). A CMS facilitates open communication while ensuring proper document management and data gathering to bring people together. This is especially beneficial if you have remote or mobile teams, which is typically the case of construction businesses.
In construction, it’s important that each department and team member makes communication a priority. This helps keep everyone in the loop and ensures focus. Improving the quality and consistency of your internal communication through the steps outlined above can make a huge difference towards fostering quality collaboration. If you are interested in trying our software to help your company improve internal communication, contact us for more information.