Despite advancements in technology, a lot of construction companies still stick to traditional, manual methods that are slow and time consuming. However, there are a lot of new tools that can help ensure quality and productivity in this field. Construction management software (CMS) for example, can really help and address common construction challenges.
Here are 4 prevailing problems experienced by the construction industry and what CMS can do to solve them:
1. Inefficient document management
On any given day, construction companies have to manage contracts, permits, materials orders, change orders, invoices, receipts, and requests. Traditional ways of gathering documentation, filing, tracking, and monitoring can be tedious, time-consuming, and inefficient.
It’s common for construction companies to miss deadlines and go over budget simply because an organized process is not in place to track and monitor the necessary paperwork to complete a project.
Using a CMS allows you to stay on top of all these documents by providing everyone with centralized access. Everything can be filed and digitally stored, ready to be retrieved if needed.
2. Disorganized scheduling
In construction, different teams across various departments are required to work simultaneously with precision. From administrative employees who are in charge of processing permits and managing construction teams; to the on-site workers who operate critical equipment; to designers and architects who oversee the success of a project. That’s a lot of people and departments to track and monitor manually.
CMS can help automate the scheduling process so you can visually map out a workable timeline for all key stakeholders. This can ultimately help to avoid missing deadlines and keep everyone in the loop to manage expectations.
3. Lack of communication
Like any other industry, construction requires efficient and constant communication between all its stakeholders. When something gets delayed, when there are errors in delivery, it’s likely due to a communication failure along the way.
Fortunately, CMS allows for streamlining communications so you can move seamlessly from the office to the field using mobile devices. Because CMS has a central data system, it’s easy to share information and reports. Your team will be able to make decisions based on real-time information.
4. Messy payment tracking and cash flow
Construction is a fast-paced industry that demands organization — especially when it comes to handling finances. A lost receipt here, a missing document there can easily snowball into costly mistakes that will affect your profits.
CMS can automate the billing process, keep track of invoices, and ensure the right payment forms are used. This can minimize errors and reduce paperwork.
Improving coordination, embracing transparency, and ensuring real-time communication as well as collaboration in your construction business can go a long way. With all these key elements in place, teams are able to resolve issues faster and companies can anticipate problems even before they occur.
An effective use of technology is the key to achieving all this. CMS is not only easy to implement, but it’s also cost-efficient. Find out more by scheduling a demo today.